Corporate merch in other countries:GEGeorgiaTRTürkiyeRSSerbiaAEUAECYCyprus

How to respond to a corporate merch RFP

8-step guide · merch.am

  1. Step 1: Read the RFP carefully (30-60 minutes)

    Identify all requirements: product specs, quantities, deliverables, timeline, compliance certs, references. Note explicit and implicit needs.

  2. Step 2: Conduct capability gap analysis (30 minutes)

    Compare RFP requirements to your capabilities. Identify any gaps and decide: skip RFP or invest to bridge gap.

  3. Step 3: Draft pricing matrix per requested item (2-4 hours)

    Itemized: per-unit cost × quantity = subtotal. Volume tiers if RFP spans range. Final invoice price (excl. VAT).

  4. Step 4: Compile compliance documentation pack (1-2 hours)

    ISO 9001/14001 certs, OEKO-TEX, BSCI/Sedex, REACH SVHC, RoHS, ESMA/CE/Halal as relevant. Bundle in single PDF.

  5. Step 5: Provide 3+ comparable references (30 minutes)

    Past clients with similar scope. Letter of recommendation from each. Permission obtained beforehand.

  6. Step 6: Include bank guarantee letter (2-3 working days)

    From your bank, on letterhead, valid for tender duration. Standard bank guarantee 1-3% of contract value.

  7. Step 7: Format response per RFP requirements (2-4 hours)

    Word, PDF, online portal upload. Page count limit if specified. Standard sections: company overview, capability, pricing, compliance, references, terms.

  8. Step 8: Submit before deadline (Variable)

    Allow 24h buffer for re-review and any corrections. Confirmation receipt requested from buyer.