Production, AMD invoicing and conditional Yerevan handover
The Comp EXPO production cycle rewards an early separation between open merchandise, demo-support items and demo assets. For recurring open items &mdash recycled-cotton tote bags, polos, lanyards, recycled-paper notebooks, blue-ink pens and bottled-water sleeves &mdash the Yerevan and Tbilisi production hubs hold reserved stock that can be produced and delivered in seven to ten working days once the artwork is approved; for items with bespoke embroidery or print (exhibitor logo, country-of-origin mark, stand number, partner wordmark, certification mark the client is entitled to reproduce) the window stretches to ten to fourteen working days. For a controlled meeting kit or a language-tagged delegation set the proposal usually closes four to five weeks before the forum so that a physical or production-grade sample can be shown to the buyer, packaging can be validated and the named-receiver details can be locked at the receiving address. For an electronics line the brief adds an exact SKU, an exact connector and protocol record, a battery transportation document where applicable and a bounded function-check criterion against named devices and chargers; a successful sample check is not a universal compatibility guarantee and the brief says so.
Demo assets are a different workflow. Laptops, tablets, phones, routers, cameras, sensors, terminals, prototype hardware and any powered demonstration are client-supplied and the client retains responsibility for asset identity, model and serial reference, accounts, lock and reset, charger and accessories, owner and return status. The coordinator's role here is to design the demo-support kit, the printed material and the packing carton around the real product once dimensions, weight, power requirement, network and radio assumptions and any reset or sanitisation step are known; the merch carton and the demo-asset carton are physically separated so that a visitor item, a packing slip or a colleague picking up the wrong carton cannot remove a needed adapter, cable or printed quick-start card. Unknown radio behaviour, unverified radio equipment, uncapped sharp pieces, leaking liquids, unclassified chemicals and unidentified powered equipment cannot enter an ordinary merchandise workflow; they belong in a separate technical pack that is bound to the client's documented evidence and the current venue permission.
AMD is the working currency on the master invoice. Clients with an Armenian legal entity are invoiced in AMD against their procurement policy; visiting delegations and regional buyers receive a master AMD invoice with a USD or EUR reference quote so the regional office can reconcile against its own ledger. Cross-border lines for delegations arriving with kit from Tbilisi, Istanbul or Moscow typically transit through Zvartnots airport, the Bavra border crossing or the Bagratashen border crossing; the coordinator records the supplier country, the import timeline, the customs treatment under the Armenian regulatory framework and the documentation required for the destination. The buyer or its qualified adviser handles the customs paperwork; the coordinator does not draft the customs forms. For electronics, the brief also records the transport route, the battery type, the rated energy, the carrier's published passenger or cargo rule and the packing configuration (cabin baggage, checked baggage, dedicated courier, forwarder warehouse); a power bank that the team intends to carry on the plane is packed last so it moves with the team rather than into a checked carton.
Handover is conditional on the current organiser instructions. The official EXPO.am reference names the Karen Demirchyan Complex in Yerevan, but that public address is not by itself an authorisation for vehicles, contractors, demo assets, batteries, powered demonstrations, radio or network equipment, liquids or heavy items to enter. The handover plan is built around the current exhibitor manual, the stand-contractor instructions, the named receiver, the permitted window, the storage and replenishment owner and a fallback office, hotel or authorised contractor address. The coordinator's responsibility ends when cartons are handed over to the named receiver under the confirmed receiving conditions; on-site distribution, demo-asset handling and reverse logistics are planned in the brief but executed by the buyer's team or its contracted parties.